MeetMindAI × Google Workspace
Insights
for tomorrow.
MeetMindAI records, transcribes, and summarizes your Google Meet calls — then extracts every decision, risk, and action item automatically. Built natively on Google Cloud. No bot joining your calls.
SUMMARY READY · 00:43:12
Q3 Planning — Product & Eng
The team aligned on deferring the mobile SDK launch to Q4 to allow extra QA time. Three decisions were logged and 8 action items extracted automatically.
ACTION ITEMS
- Schedule follow-up with procurement team
- Share updated roadmap with stakeholders
- Review Q3 OKRs before Thursday sync
02 HOW IT WORKS
From meeting to action
in minutes.
01
Connect your calendar
Install from the Google Workspace Marketplace. Authorize MeetMindAI to access your Google Calendar and Meet — no new vendor security review required.
02
Join any Google Meet
MeetMindAI records and transcribes in the background using Google Cloud Speech-to-Text. No visible bot joins your call. Participants see only the people in the room.
03
Summary lands in Drive
Immediately after the call, a structured summary — decisions, risks, key themes, and action items — is saved to Google Drive and linked to the Calendar event.
04
Track across meetings
Action items persist across sessions. MeetMindAI surfaces recurring themes, unresolved decisions, and overdue tasks — the intelligence that one-off notes can't provide.
03 FEATURES
What makes MeetMindAI different.
Deeper than built-in notes.
Google’s “Take notes for me” gives you a summary and a list of next steps. MeetMindAI goes further — surfacing decisions, risks, and recurring themes across all your meetings, not just the current one.
DECISION
SDK launch deferred to Q4
RISK
3rd-party API dependency unresolved
KEY THEME
Scope alignment across teams
ACTION ITEMS
8 tasks extracted and assigned
Built on Google Cloud. Not bolted on.
Vertex AI powers transcription and summarization. Your recordings, transcripts, and summaries live in Google Drive — in your tenant, under your data policy. No new third-party storage vendor.
Google Meet
Recorded & transcribed natively
Google Drive
Summaries saved automatically
Google Calendar
Linked to every meeting event
Google Docs
Structured notes in your Docs
One install. Every team. No IT ticket.
Deployed from the Google Workspace Marketplace. Admins enable org-wide access from the Google Admin console — the same trust model your team already uses for every other Workspace add-on.
MeetMindAI
Google Workspace Marketplace
Admin-deployed org-wide. No per-device extension. Centralized access control with your existing Google admin console.
Pay for meetings you actually have.
Per-seat tools charge the same for the executive who has two meetings a month and the sales rep who has fifty. Token-based pricing means your cost reflects actual AI usage — not headcount.
Executive
12 meetings / mo
4,800tokens
Engineer
28 meetings / mo
11,200tokens
Sales Rep
56 meetings / mo
22,400tokens
Token cost maps directly to AI usage — not headcount. Light users cost less.
04 COMPARE
Gemini gives you the what.
MeetMindAI gives you the so what.
Google’s built-in notes are a solid starting point. MeetMindAI picks up where they stop — with deeper intelligence, cross-meeting continuity, and usage-aligned pricing.
| FEATURE | MeetMindAI | Gemini Notes | Otter.ai | Fireflies |
|---|---|---|---|---|
| Google Meet native (no bot) | ||||
| Decisions & risks extracted | ||||
| Cross-meeting action tracking | ||||
| Summary saved to Google Drive | ||||
| Linked to Calendar event | ||||
| Workspace Marketplace install | ||||
| Usage-based pricing | ||||
| Cross-meeting insights & trends |
Based on published feature pages as of 2026. “Partial” indicates limited or add-on functionality not available at all tiers.
05 PRICING
Token-based pricing.
Pay for what you use.
Every AI action — transcription, summary, insight extraction — consumes tokens. No seat fees for users who attend one meeting a month.
PAY AS YOU GO
Starter
Token credits purchased on demand. No monthly commitment. Ideal for small teams evaluating the product.
- Full transcription & summary
- Decisions, risks, action items
- Google Drive + Calendar sync
- Workspace Marketplace install
MONTHLY BUNDLE
Team
Discounted token bundles with a monthly commitment. Designed for teams with regular meeting loads.
- Everything in Starter
- Cross-meeting action tracking
- Insight trends over time
- Priority support
COMMITTED SPEND
Enterprise
Annual committed volume with custom pricing, SLA guarantees, and dedicated account support.
- Everything in Team
- Admin dashboard & audit logs
- Custom data residency options
- Dedicated account manager
Exact token rates and bundle sizes are available on request.Talk to sales →
06 GET STARTED
Your next meeting
should be your last
wasted one.
Install MeetMindAI from the Google Workspace Marketplace and start capturing every decision, action, and insight automatically.
VERTEX AI POWERED · GOOGLE WORKSPACE NATIVE · NO VISIBLE BOT